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Which are the best email service providers in 2022?
If you’re looking for the best email service providers around today, you’ve come to the right place. Getting an account with Google, Microsoft, Yahoo, or other big names is easy.
But do they offer what you actually need? Picking the best email provider for you can be difficult, as there’s a lot to consider – especially in these days of remote working.
What are the spam filters like? How easy is it to keep your inbox organized? Can you access the account from other email clients? And what about using the service with a custom domain and address of your own?
To make things a bit easier. we highlight some of the best email service providers for private or professional use below.
ProtonMail (The amazing newcomer!)
ProtonMail is a Swiss-based email service that focuses on privacy above all else. You can sign up anonymously, there’s no logging of IP addresses, and all your emails are end-to-end encrypted, which means there’s no way ProtonMail (or anyone else) can read their contents.
Also, address verification (which allows you to be sure you are securely communicating with the right person) and full support for PGP email encryption is available. In late April 2019, elliptic curve cryptography was introduced, which adds additional security and faster speeds. Paid users also have the Undo function and the import-export app which they can use to easily transfer emails between accounts or download messages to their device.
Gmail (The most popular email service)
First released back in 2004, Google’s Gmail has become the market leader in free email services with more than a billion users across the globe. Gmail’s stripped-back web interface is a highlight. Most of the screen is devoted to your inbox, with a minimum of toolbar and other clutter. Messages are neatly organized via conversations for easier viewing, and you can read and reply to emails with ease, even as a first-time user.
There’s plenty of power here. Dynamic mail makes Gmail more interactive, with the ability to take action directly from within the email, like filling out a questionnaire or responding to a Google Docs comment. Messages can be automatically filtered into tabbed categories like Primary, Social and Promotions, helping you to focus on the content you need.
Leading-edge spam blocking keeps your inbox free of junk, you can manage other accounts from the same interface (Outlook, Yahoo, any other IMAP or POP email), and there’s 15GB storage for your inbox, Drive, and photos. You can also access Gmail offline, although you’ll need Google Chrome for that to work. Furthermore, there is a neat snooze feature that allows you to, well, snooze an email for a specified amount of time (it also automatically labels that email as important).
Outlook (Ideal if you use Microsoft Office)
Outlook’s web interface follows the same familiar style as its desktop incarnation, and most other email clients: folders and organizational tools on the left, the contents of the current folder in the center, and a simple preview pane on the right (with adverts in the case of the free account).
A toolbar gives you speedy access to common features, and right-clicking folders or messages shows you just about everything else. If you’ve ever used another email client, you’ll figure out the key details in moments. Despite the apparent simplicity, there’s a lot going on under the hood. The service automatically detects important emails and places them in a Focused Inbox, keeping any distractions out of sight.
Events including flights and dinner reservations can automatically be added to your calendar. It’s easy to share that calendar with other Outlook.com or Office 365 users, or you can save your events to a Family calendar that everyone can access.
In addition, there are some interesting features too, like the ability to add polls directly to your Outlook emails. Excellent attachment support includes the ability to directly share OneDrive files as copies or links. You can also attach files directly from your Google Drive, Dropbox and Box accounts, and a chunky 15GB mailbox allows storing plenty of files from other people.
Yahoo (The legendary email dinosaur)
Yahoo Mail doesn’t make the headlines so much, these days, but its latest version is a polished and professional service that stands up well against the top competition.
The well-designed interface resembles Gmail, at least initially, with a large view of your inbox, one-click filters for common messages and content (Photos, Documents, Travel), and easy browsing of all the emails in a conversation. But you can also organize mails into custom folders, and the layout can be tweaked to display a message preview in a couple of clicks.
Mobile users have some additional features like the option to unsubscribe to newsletters and such, without ever leaving the Yahoo Mail inbox. A powerful underlying engine can integrate with Facebook, supports sending SMS and text messages, is accessible via web, POP and (in some situations) IMAP, and can forward email to another address.
Valuable extras include disposable email addresses to protect your privacy, and a mammoth 1TB of mailbox storage means you can keep just about everything you receive, for a very long time. Demanding users might find issues, over time. Mail organization can’t quite match the flexibility of Gmail’s labelling scheme, for instance, and there aren’t nearly as many low-level tweaks, settings and options as you’ll often see elsewhere.
Overall, Yahoo Mail is an appealing service that needs to be on your email shortlist. As with other providers, Yahoo offers a Business Mail plan with more features. The highlight is an option to use the service with a custom domain (email@example.com), although there are other advantages, too. The service can import contacts from Facebook, Gmail, Outlook and more. You can view all your mailboxes on the same screen, and there are all the usual business-friendly productivity tools (multiple calendars, document handling, analytics and more).